DESCRIPTION OF POSITION:

• Handles transactions that comply with Purchasing Policies. Places orders and obtains confirmations ensuring all purchase order details are accurate. Collaborates with various internal and external stakeholders. Understands and fulfills contracts, coordinates orders, and guides vendors. Performs purchasing functions in support of health systems and/or distribution centers.

RESPONSIBILITIES AND DUTIES:

• Processes purchase orders for supplies and services according to standard procedures and policies.
• Processes purchase requisitions through appropriate business systems and utilizes all resources and technologies available to accurately process and confirm orders.
• Selects, orders, and purchases supplies and services consistent with quality, quantity, specification, and other requirements.
• Identifies and prioritizes order placement based on need and is responsive to time sensitive requests
• Follows up on and expedites as required late, open purchase orders for all Suppliers. Updates expected receipt dates for late orders as needed.
• Conducts purchase order maintenance and clean-up. Researches and communicates with vendors regarding discrepancies between vendor shipped quantity and receipt quantity.
• Acts as point of contact for purchase order maintenance for receiving discrepancies; inputs changes on purchase orders due to receiving discrepancies and order quality differences.
• Point of contact for order items and line item price variance.
• Identifies and troubleshoots or escalates vendors with frequent issues relating to late orders, receiving discrepancies caused by damaged or missing product, missed delivery appointments, as necessary.
• Identifies receiving delays and works with appropriate management team to resolve.
• May generate preformatted reports and perform basic analysis
• Makes recommendations to internal leadership for process improvements and changes to procedures.
• May act as a team lead to help resolve escalated vendor/supplier issues and guide routine, day-to-day purchasing operations
• Performs additional duties as directed.

The above statements are only meant to be a representative summary of the major duties and responsibilities performed by incumbents of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description.

EDUCATION AND WORK EXPERIENCE

• High school diploma is required; Bachelor’s degree in Business or similar field is preferred
• Five years of experience in purchasing or related field
• An equivalent combination of education and experience to meet the above requirements
• Good interpersonal skills; Strong verbal and written communications skills; Ability to work independently and as part of a team in day-to-day settings; Ability to identify and seek guidance and resolution from Management; strong follow-up skills; strong skills with MS Word and basic Excel skills; customer service oriented..

Physical Demands/Work Environment

• While performing the duties of this job, the employee is regularly required to stand, sit, bend, reach, walk, type. Bending body downward and forward by bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full use of the lower extremities and back muscles.
• May be exposed to dust, heat, and humidity to the degree of being disagreeable.
• Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects..
• Good vision with clarity of vision at 20 inches or less. Observing and area that can be seen up and in a given point. This factor is important when job performance requires seeing a large area while keeping the eyes fixed.
• Expressing or exchanging ideas by means of the spoken work. Talking is important for those activities in which workers must impart oral information to clients or to the publics, and in those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.